1. Purpose of This Policy
The Colony Club of Ocean City, NJ (“the Club”) is a 501(c)(3) nonprofit organization committed to protecting the privacy of its members and visitors. This Privacy Policy explains what information we collect, how we use it, how it is stored, and the choices members have regarding their personal information.
2. Information We Collect
The Club collects only the information necessary to support membership, communication, and organizational activities. This may include:
- Member information — name, email address, phone number, mailing address
- Membership status
The Club does not collect sensitive personal information such as Social Security numbers, or financial account numbers
3. How We Use Member Information
Member information is used solely for Club‑related purposes, including:
- Organizational communication
- Membership administration
- Event announcements
- Maintenance of the Member Directory
- Internal record‑keeping
The Club does not sell, rent, or share member information with third parties for commercial or marketing purposes.
4. Member Directory
The Club maintains a Member Directory on its WordPress website. The directory is governed by the Club’s Member Directory Policy, which outlines:
- What information may appear in the directory
- Member options for visibility or limited display
- How members may request updates or removal
Members may request changes to their directory listing at any time.
5. Website & WordPress
The Club’s website, hosted on WordPress, may automatically collect basic technical information such as:
- IP address
- Browser type
- Pages visited
This information is used only to maintain website security, functionality, and performance. The Club may use reputable WordPress plugins that have their own privacy practices.
6. Data Storage & Protection
The Club takes reasonable steps to safeguard member information, including:
- Secure website hosting
- Password‑protected administrative access
- Limited access to authorized board members and administrators
While no system is completely immune to security risks, the Club follows best practices appropriate for a small nonprofit organization.
7. Member Rights
Members may request:
- A copy of the information the Club has on file
- Corrections to their information
- Removal from the Member Directory
- Removal from general communications (except essential organizational notices)
8. Contact for Privacy Matters
All privacy‑related questions or requests should be directed to:
Communications/Website Chairperson Colony Club of Ocean City, NJ colonyclub.oceancitynj@gmail.com
9. Updates to This Policy
The Club may update this Privacy Policy as needed. Any changes will be posted on the Club’s website and shared with members.